Financial-only management

Professional HOA accounting, done entirely in-house.

Some boards run their own operations but want their finances handled by experts. Financial-only management gives you a degreed, in-house accounting team — billing, structured collections, early budgets, reserves, and reporting — without full-service management. It's the first thing transition clients tell us feels different.

Request Proposal / Contact (540) 371-3406

In-houseNever outsourced

DegreedAccounting team

24+ yrsVP experience

AAMCCAI-accredited

A lower-commitment way to work with us

The piece boards most want to get right — and most want off their plate.

Plenty of self-managed boards are happy running their own operations. What wears them down is the money: assessment billing, chasing delinquencies, building a defensible budget, and producing financials owners can trust. It's specialized work, and getting it wrong is one of the top reasons boards switch companies in the first place.

Financial-only management hands that work to a team that does nothing else. Our accounting is done in-house — never outsourced — by degreed accountants, led by a VP of Financial Services with more than two decades of community-association finance experience. You keep control of operations; we make the finances clean, transparent, and early.

It's also a natural first step. Many communities start here and move to full-service once they see how we work — and current financial-only clients already get more than basic accounting: Virginia regulatory compliance, resale packet processing, and insurance oversight are included.

"In-house, degreed accounting is the first thing transition clients notice."

No outsourced back office, no mystery numbers — just clean books from a long-tenured team you can reach by name.

Portrait — VP of Financial Services

Who keeps your books

A team measured in decades, not quarters.

Our accounting department is led by a VP of Financial Services who joined Landmarc in 2002 and holds a BS in Accounting. Every accountant who handles association books is degreed, and the team's tenure is exceptional: experience on the team ranges from a year and a half to more than fifteen years.

That continuity matters. The people who built your community's financial picture last year are the same people producing it this year, working on tight, documented procedures. Fewer errors, faster reporting, and a number you can actually trust.

All association accountants degreed
VP with 24+ years at Landmarc
Team tenure 1.5 to 15+ years
Tight, documented SOPs

The early-budget difference

Most companies rush budgets in Q4. We finish before summer.

A late budget means surprise assessment changes landing on homeowners right before the holidays. Our budget process is rigorous and early — giving boards time to deliberate and owners maximum lead time. Here's the difference, across a calendar year.

Landmarc Budget process starts early · approved by October 15

Drafting starts

Approved

JFMAMJJASOND

Months of lead time. Boards review drafts without time pressure, and homeowners learn about any assessment change well before year-end — not as a holiday surprise.

The typical company Budget scramble in Q4

Drafting starts

Approved

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A rushed Q4 budget creates chaos for the board and surprise for homeowners — exactly when household budgets are tightest.

Every budget is built to reflect three realities: reserve contributions aligned with your reserve study, operating costs aligned with your actual service contracts, and your current delinquency picture. Read our guide to reading your financials

What's included

Everything financial. Nothing outsourced.

Comprehensive accounting and financial management for your association — plus back-office support most companies reserve for full-service clients.

Billing & collections

Assessment billing & invoicing
Owner payments & resident portal
Structured delinquency collections
Dedicated Accounts Manager role
Counsel coordination when needed

Budgeting & reserves

Budgets prepared early — drafts by February
Reserve funding aligned to your study
Forecasting & cash-flow planning
Operating vs. reserve separation
Vendor payments & AP

Reporting

Auto-launched monthly statements
Bank statements included as standard
Balance sheet & income vs. budget
Bank reconciliations
Year-end & audit packages

Included back-office

Resale packet processing
Virginia regulatory compliance (SCC, CICB)
Insurance oversight
Tax-filing coordination
Records retention

Proof, not promises

Financial turnarounds we've actually delivered.

When boards talk about financial mismanagement, this is what they mean — and what we fix. Three communities we took over, and what changed.

$0K

in accounts receivable — recovered

72-unit community · no special assessment · no debt

Stabilized collections and rebuilt a community — without a special assessment.

Landmarc assumed management of a 72-unit community carrying over $300,000 in accounts receivable, major deferred maintenance, and operational issues. Over time we stabilized collections, rebuilt financial health, and completed large-scale capital projects — full siding replacement across all buildings, structural pedestrian-bridge replacements, roofing, main water-supply lines, and major plumbing work.

All of it was completed without taking on debt and without requiring a special assessment from owners.

Foundation fixed first — then the community moved forward

$0K

delinquency — collected without legal action

84-unit condo · brand new · inherited from a developer

Almost all of it recovered — just by fixing the foundation.

We took over an 84-unit condo community, barely two years old, from a developer with poor management. We found nearly $100K in delinquency — and discovered that accounts had never been set up correctly in the system, so homeowners weren't even receiving their communications.

We collected almost all of the $100K without ever going to collections — simply by correcting the setup, restoring communication, and running a consistent process.

The fix wasn't aggressive collections — it was competence

0 mo

to clean up the entire AR list

Homes valued $700K–$3.2M · surprising delinquency

High home values don't guarantee healthy receivables.

We took over an affluent community — homes ranging from $700K to $3.2M — and found a surprisingly high level of delinquency. Wealth on paper doesn't mean assessments are being collected.

We brought in a new collections attorney and a disciplined cadence, and cleaned up the entire AR list in roughly six months — restoring the association's cash position and its budget.

A structured process beats assumptions every time

How collections actually work

A consistent cadence. Foot never off the throttle.

Collections is a dedicated role at Landmarc — handled by an Accounts Manager, not piled onto a community manager. A methodical, documented process keeps receivables under control, with board policy deciding where it ends.

STEP 01

Late notice

Prompt, clear notice the moment an account goes past due — with multiple payment options to make resolution easy.

STEP 02

Reminder

Consistent follow-up and fast communication with the owner about their account — no silent gaps where balances grow.

STEP 03

Final notice

A clear last step before escalation, giving owners every reasonable chance to resolve before counsel is involved.

STEP 04

Collections

Auto-send or board-approved per your association's policy, with a preferred collections attorney for the rare account that gets there.

The in-house difference

Why "in-house" is the whole point.

Most companies outsource association accounting to a back office you'll never speak to. We don't.

Never outsourced

Every ledger, budget, and statement is produced in our office by our team. When you have a question, you reach the person who did the work — not a ticket in someone else's queue.

Degreed & VP-led

Our accounting team is degreed and led by a VP with 24+ years of community-association finance experience — not generalist bookkeeping cycled through a call center.

Collections that work

A structured, consistent cadence run by a dedicated Accounts Manager keeps receivables under control — the difference between a healthy budget and a special assessment.

Who it's for

A fit for boards that want control and clean books.

Self-managed boards

You handle operations and vendors; we handle billing, collections, budgets, and reporting — the specialized work that's easy to get wrong.

Boards in transition

Coming off a bad experience or self-management? Financial-only is a low-commitment way to get the finances stable while you decide what's next.

Newer associations

Start with professional accounting from day one, with the option to add full-service management as the community grows.

Ready for full-service?

When your board wants operations handled too, our full-service management adds a named manager and a complete operations team — without missing a beat.

Explore full-service

Free guide: reading your financials

Learn to build a defensible budget and read your monthly statements like a seasoned treasurer — what each statement tells you and the red flags to watch.

Read the guide

Common questions

Financial-only, answered.

Is your accounting really done in-house?

Yes — every bit of it. Your association's accounting is produced in our office by our degreed team and led by a VP with more than two decades of CAM finance experience. Nothing is sent to an outsourced back office, which is exactly why transition clients tell us it's the first thing that feels different.

Can we keep managing operations ourselves?

Absolutely. That's the point of financial-only: you keep control of day-to-day operations and vendors, and we handle billing, collections, budgeting, reporting, and the back-office compliance that's easy to let slip.

What's actually included beyond basic accounting?

Current financial-only clients receive budget preparation and forecasting, financial reporting, assessment billing and collections, AR support, vendor payments, and reserve fund management — plus Virginia regulatory compliance, resale packet processing, and insurance oversight. It's considerably more than bookkeeping.

Can we upgrade to full-service later?

Many communities do. Financial-only is a natural first step — when you're ready, we add a named manager and the full operations team without missing a beat.

How do you handle delinquent owners?

Through a structured, consistent cadence run by a dedicated Accounts Manager — late notice, reminder, final notice, then collections per your association's policy, with a preferred attorney for the rare escalation. Multiple payment options and fast communication keep most accounts from ever reaching that point.

Request a Proposal

Want your association's finances done right?

Tell us about your community. We'll show you what in-house, degreed accounting would look like for your board — and how early a budget can really be.

Request Proposal / Contact (540) 371-3406